Investment Inclusions: What to expect from your TC
- File Management: Open and manage transaction files with title/escrow companies, ensuring all documents are processed and compliant.
- Communication & Updates: Send introductory emails with transaction timelines, fully executed contracts, and updates to agents, clients, lenders, and title/escrow for a seamless transaction process.
- Document Compliance: Verify all paperwork is complete with signatures, initials, dates, and broker details, submitting necessary documents for compliance.
- Disclosures & Amendments: Manage disclosure packages, gather signatures, and promptly distribute any contract amendments or changes.
- Earnest Money & Inspections: Confirm earnest money receipt, track inspection dates, and ensure all parties receive reports.
- Lender & Title Coordination: Maintain constant communication with the lender and title company to keep the essential transaction details moving smoothly.
- HOA & Home Warranty: Order and submit HOA documents and Home Warranty details in a timely manner.
- Appraisal & Loan Status: Track the appraisal and loan process, providing updates as necessary.
- Final Preparations: Coordinate the final walk-through, arrange for keys, garage door openers, and alarm codes, and perform a final file review before closing.
- Closing Support: Ensure all documents are ready for final recording—complete your investment by settling your invoice.
Buyers Side
- Upload the Buyer’s Representation Agreement and broker-required compliance forms.
- Submit contracts, counteroffers, and amendments to the lender when needed.
- Provide deposit instructions and send the buyer a receipt.
- Track essential transaction details such as, inspections, repairs and collect receipts, invoices, and warranty info.
- Send and obtain signatures for title and resale certificates.
- Provide utility contacts and remind the buyer to transfer utilities.
- Coordinate key handover at closing.
Listing Side
- Submit the listing agreement and required broker forms for compliance.
- Follow up to collect signatures on necessary documents.
- Upload all amendments, disclosures, and forms for compliance.
- Arrange As-Built or recertification as per contract with the agent's chosen surveyor.
- Submit repair receipts to title/escrow for payment from seller proceeds.
- Update MLS statuses to "pending" and "closed," with Super User access granted to TC.
What We Expect From You
Getting Started:
Throughout the Transaction:
Throughout the Transaction:
- Submit a New Transaction Form with complete details, along with fully executed contracts and addendums.
- New File review with agent and TC to ensure a seamless transaction process and accuracy in details.
Throughout the Transaction:
Throughout the Transaction:
Throughout the Transaction:
- Maintain consistent communication with clients.
- Negotiate repairs, inspections, and contract changes.
- Coordinate inspections, appraisals (if needed), and repairs.
- Review and approve all reports, invoices, and estimates before sending to clients.
At Closing:
Throughout the Transaction:
At Closing:
- Attend closing appointments.
- Coordinate the removal of lockboxes and signs (if applicable).
- Update the MLS status to "Closed."
- Submit your investment by settling your invoice for the TC through QuickBooks Online (QBO).
Why Choose Us?
At Stellar Admin Solutions, we don’t just manage transactions—we ensure a seamless transaction process with essential transaction details handled efficiently. Our services are an investment in professionalism, organization, and a stress-free experience for you and your clients. Whether you need essential support or a fully customized approach, we’ve got you covered.
Let’s partner together to take your business to the next level. Ready to get started? Contact us today!
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